7 Proven Benefits of Attendance and Leave Management Solution
Do you keep track of your employee’s attendance? If yes, then how do you check if a particular employee is present or running late to the office? Are you still using the manual attendance system or have you shifted to the modern solutions & streamlined the tedious process of attendance and leave management?
A lot of many questions but a few answers! Your frustration is understood!
HR teams often struggle with all attendance and leave management aspects as they are paper-based. The first challenge is calling to know the reason behind a particular absence. HRs have no way of knowing whether the employee is on sick leave, is on vacation, is doing work from home, or is working remotely. Finding out the reason behind a particular absence is not an easy nut to crack for human resource managers.
The reason behind all these questions is that many organizations still use old-school methods such as maintaining manual timesheets, and biometric systems, to keep a check on employees’ presence in the office! Although, the reality is a bit different post-pandemic because the workplace has become more modern and digital. Good to see that nowadays, a lot of businesses are adapting attendance automation & saving a large chunk of their money!
Here’s an example!
The Problem: Manual Attendance System
Let’s suppose your office timings are: 09:30 a.m. – 06:30 p.m.
Scenario 1: Now, imagine, one of your employees came to the office at 12:00 p.m. and left at 5:20 p.m. With the manual attendance system, the employee can easily manipulate the timings in the maintained register and convince the management that he was not late and was on time.
Scenario 2: Suppose, the same employee has a friend in the same organization. With manual attendance management, they both can mark each other as proxies and enter incorrect office timings to manipulate the HR personnel.
As you can see in both scenarios, manual attendance is not only unreliable but lacks authenticity as well, & that’s extremely misleading for an organization!
The solution: Attendance and Leave Management Solution
Why Attendance Automation is a must in modern workplaces?
In offices that still follow a traditional approach, attendance, and leave management are all about managing piles of paperwork and tedious tasks. However, the whole process can be a little exciting once it gets automated. With automation in the process, HRs will be able to process every task smoothly, and no space will be left for errors.
Attendance automation rewards HR in the following ways such as:
- Save money on unnecessary hiring
- Experience error-free payroll
- Manage attendance without any fuss
- Get rid of unnecessary paperwork
- Approve/disapprove employee leaves effortlessly
- Track attendance if the employees are working from home or remotely
- Easy calculation of employee’s working hours
Now, in this blog, we’ll discuss some lesson-known benefits of Attendance and Leave Management Solution.
7 Lesser-Known Benefits of Attendance and Leave Management Solution
The benefits of the attendance and leave management module of an effective HRM Software are endless, but we have bought the top ones that you must know!
- Cost-efficient and time-saving
Maximum productivity with minimal risks is the major goal of any business! Isn’t it? How attendance management solution can minimize costs and saves time? Seems unreal? An effective attendance management solution can help you cut down costs. It helps you save time and money by putting a halt to tedious tasks such as daily punching, time reporting, misuse of time, and absenteeism.
- Brings accuracy to work
The manual way of managing leaves and attendance is bound to create petty errors even if your device is supported. An automatic attendance management system provides you with accurate tracking of clock INS and clock OUTS, leaving behind no room for errors that might take place in the manual process of data entry. Accurate data makes it easy for you to calculate payroll without any hitch.
- Increases HR efficiency and productivity
Managing and maintaining employee attendance manually is a laborious, time-consuming, and expensive task. On top of that, you need a human resource to maintain the same. The automated attendance system frees up all the time that gets consumed in such administrative activities. The system automatically tracks the working hours and saves a lot of time and effort, so that you can invest your time in other productive activities, which brings efficiency and improve the company’s productivity.
If HRs invest their money in the right software, they can:
- Auto-update the balance of leaves for every month
- Approve leaves within a matter of seconds
- Enable work-from-home attendance
- Experience automatic attendance calculation
- Fix the number of casual leaves/ medical leaves/ or paid leaves
- Gives you correct insights and greater visibility
You can create proper employee reports regarding leaves, the number of hours worked, and overtime hours. This helps to improve transparency and results in improved visibility within the company. Managers can get compiled data and graphical reports that result in a quick and easy understanding of the employee’s attendance data.
- Results in seamless workflow management
Coordinated workflow is another benefit of the Attendance Management system. With a smooth procedure, the employee has clear access to approve your attendance, early leaving, leave requests, or any other leave demands within a click of a mouse. Notification alerts for all leave requests are automatic, and the manager can easily approve all the requests without having to communicate with anyone.
- Brings great flexibility
In a dynamic environment, employees work from home, in offices, or in any remote location. Automated attendance management allows HR to keep proper track of employees’ timings to know their productive hours. This, in turn, offers more flexibility & boosts employee productivity, and improves the overall efficiency and effectiveness of the company.
- Inculcates Discipline
With automated leave and attendance management solutions, there exist no loopholes. With an automated system in place, employees realize that they are the only people who are responsible for their attendance and are paid according to the in and out timings captured during the month. This instills a sense of discipline and punctuality in employees.
Without any shadow of doubt, automated attendance and leave management systems will go the extra mile in removing the extra burden from HR’s shoulders.
So, the mantra here is to either adopt attendance automation or left behind – your choice!
Choose the best HRMS software and shine in the digital world!
